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RECREATION E-180 05-04-23 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE EXERCISE AND RECREATION NO: E-180 FILE: RECREATION EFFECTIVE DATE: 01-07-91 REVISED: 12-25-94, 11-01-99, 07-01-10, 11-02-16, 03-30-17 AUTHORITY: Sheriff M. Mims APPROVED BY: Assistant Sheriff T. Gattie REFERENCE: Title 15, Section 1065; Spain v Procunier, 600 F.2d 189, 199 (9t" Cir. 1979); Cruz v. County of Fresno (United States District Court, Eastern District of California, Action No. F-93-5070, February 25, 1994); Kane v. Pierce, 2009 WL 160255 (E.D. Cal. 2009); and Hall v. County of Fresno, E.D. Cal. No. 2-08-CV-01196-TLN-EFB (2015). PURPOSE: The purpose of this policy to establish and maintain an exercise and recreation program for all inmates in custody. POLICY: It is the policy of the Fresno County Sheriffs Office Jail Division that all inmates shall be afforded the opportunity to participate in a minimum of three (3) hours of scheduled exercise per week. Travel time to and from recreation areas shall not be considered as part of the scheduled recreation time. It is the policy of the Fresno County Sheriffs Office Jail Division that recreation time outside the housing unit will not be made up for those inmates who are away from the housing unit at other activities during the housing unit's regularly scheduled recreation. Exceptions will only be made for inmates with serious mental illness (SMI) housed in administrative segregation lockdown cells. PROCEDURES: I. RECREATION - OVERVIEW Exercise has been recognized as a basic human need and some form of regular exercise is extremely important to the psychological and physical well-being of all inmates. Inmates have a right to out-of-cell exercise that includes a right to outdoor exercise. Notwithstanding, both of these rights are subject to limitations or restrictions if there is sufficient justification for such restrictions. Page 1 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE EXERCISE AND RECREATION NO: E-180 FILE: RECREATION II. RECREATION AREAS AND TIME ALLOTMENTS All inmates are provided the opportunity to participate in physical recreation and exercise in an area designed for recreation, a minimum of three (3) hours each week. These recreation opportunities shall include at least 1.5 hours of outdoor recreation each week. A. MAIN JAIL: Inmates housed in the Main Jail will utilize the outdoor recreation area located on the roof of the facility and the indoor recreation areas located on their assigned floor, with the exception of the medical outpatient housing units (OHU). Male inmates housed in the OHU will receive their indoor recreation time in the Main Jail 3rd floor gymnasium; female inmates housed in the OHU will receive their indoor recreation time in the Main Jail 6t" floor gymnasium. 1. Inmates housed in general population and protective custody units shall be provided with the opportunity for twenty (20) hours of recreation outside their housing unit each month (i.e., five (5) hours each week). These recreation opportunities shall include at least eight (8) indoor recreation sessions each month. 2. Inmates housed in lockdown administrative segregation and special housing units shall receive twelve (12) hours of recreation outside their housing unit each month (i.e., three (3) hours each week). 3. In the event any inmate with serious mental illness (SMI) must be housed in any lockdown administrative segregation or disciplinary housing unit, the inmate must be offered to be taken out of their cell for recreation a minimum of seven (7) hours per week. To ensure all lockdown SMI inmates receive the prescribed out-of-cell time: a. ALL inmates housed in administrative segregation single cells (i.e., FF-cells) shall be offered to be taken out of their cells for recreation a minimum of seven (7) hours per week. be In addition to their regularly scheduled recreation, ALL inmates housed in A-pods will be provided dayroom access for one-and- a-half (1.5) hours in conjunction with their assigned shower time (i.e., odd numbered cells on odd numbered calendar days; even numbered cells on even numbered calendar days. All cells shall receive half-an-hour on the last day of months with 31 days, and on February 29t" during leap years). Page 2 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE EXERCISE AND RECREATION NO: E-180 FILE: RECREATION i. Dayroom access shall be documented via OffenderTrak. A Movement Tracking entry shall be made, moving the inmate to the applicable "Dayroom," as well as returning the inmate to their assigned housing unit, upon completion. ii. Inmates in the dayroom will occasionally need to be returned to their cells to facilitate the return or removal of other inmate movement (e.g., visits). Such temporary lockups should be minimally disruptive and not adversely affect the overall length of time the inmate has access to the dayroom. If the lockup exceeds more than fifteen (15) minutes, additional time should be provided to the inmate, commensurate to the amount of time the inmate remained in their cell. c. If it is necessary to house an SMI inmate in a lockdown administrative segregation housing unit that has not been scheduled to receive the requisite seven (7) hours of recreation per week, the assigning Population Management Officer shall be responsible to notify the supervising Population Management Sergeant and the Compliance Sergeants. A Compliance Sergeant will be responsible to ensure the inmate receives the additional recreation time. B. SOUTH ANNEX JAIL: Inmates housed in the South Annex Jail will utilize the outdoor recreation areas located on the roof of the facility and the indoor recreation areas located on the 2nd floor. 1. All housing units in the South Annex Jail shall be offered the opportunity to receive twenty (20) hours of recreation per month (i.e., five (5) hours per week). 2. In the event any inmate with serious mental illness must be housed in any lockdown administrative segregation or disciplinary housing unit, the inmate must be offered to be taken out of their cell for recreation a minimum of seven (7) hours per week. 3. To ensure all lockdown SMI inmates receive the prescribed out-of- cell time, ALL inmates housed in lockdown administrative segregation housing units, including those in the 2D Violent Offender Cells, will be scheduled to receive a minimum of seven (7) hours of recreation per week. Page 3 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE EXERCISE AND RECREATION NO: E-180 FILE: RECREATION C. NORTH ANNEX JAIL: Inmates in the North Annex Jail shall be provided access to one (1) hour of daily exercise in the North Annex Jail indoor-outdoor exercise areas located on each housing floor. III. DENIAL OR LIMITATION Any restrictions on access to exercise and/or recreation areas must be weighed against the necessity for reasonable security of the facility and protection of Jail staff, inmates, and the public. A. High heat indexes and hazardous air pollutants which are likely to cause harmful health conditions will necessitate outdoor recreation to be canceled for safety reasons. (Refer to B-190/Air Pollutants, Extreme Temperatures and Heat-Risk Medications [FILE: WEATHER RISKS].) Outdoor recreation will be canceled under the following circumstances: 1. When the heat index meets or exceeds 1100F. 2. When the Air Quality Index (AQI) exceeds 300. 3. If an inmate has a "Heat Medication Warning" ALERT and the heat index is 900 or higher. B. Inmates may be restricted from recreation time upon the order of medical staff (e.g., an isolation/quarantine order for contagious disease). Medical staff will be responsible to create a "No Rec" ALERT via OffenderTrak. C. If an inmate's conduct poses an acute security risk, the inmate may be temporarily denied out-of-cell exercise opportunities. The deprivation must be individualized based on objective criteria and clear justification that the inmate's conduct poses a threat to the safety of Jail staff or the security of the facility. 1. Any restriction to exercise and/or recreation areas withheld from an inmate based upon their conduct shall require prior approval from the Watch Commander. a. If the restriction involves an SMI inmate housed in an administrative segregation lockdown cell, the Watch Commander shall ensure that the Charge Nurse is consulted. Page 4 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE EXERCISE AND RECREATION NO: E-180 FILE: RECREATION b. The restriction shall be lifted as soon as the acute security threat is over. c. The housing officers shall send an email to "Jail Compliance Unit" (via Outlook) and indicate that a lockdown SMI inmate's recreation time was canceled and needs to be rescheduled. The inmate's name, JID and housing location shall be included, as well as the reason for the cancellation. 2. A report shall be forwarded to the Jail Operations Bureau Commander indicating the identifiable risks and the legitimate governmental purpose served by the restriction. 3. Prolonged denial of out-of-cell time shall only be enacted with careful evaluation of the need for such a dramatic step, and with ongoing attention to the effects the restriction is having on the inmate's mental and physical well-being. D. If a group of inmates cause a disturbance which results in the need to implement a "lockdown," access to recreation may be temporarily suspended until normal operations can be restored. (Refer to Jail Policy E-220/Administrative Action [FILE: ADMIN ACTION].) If any inmate with a "Seriously Mentally III" ALERT is confined to their cell for more than three (3) days, a Compliance Sergeant shall ensure that the inmate is offered to be taken out of their cell for recreation a minimum of seven (7) hours a week. If the circumstance of the lockdown precludes the ability to allow the inmate to attend recreation, the Charge Nurse shall be consulted. The restriction shall be lifted as soon as the acute security threat has ended. E. Access to recreation may be limited during placement on disciplinary status for violating jail rules. 1. Inmates considered to be on disciplinary status will not be provided with recreation time during their length of stay on discipline, up to a maximum of ten (10) consecutive days. 2. Inmates with serious mental illness (SMI) who are housed in single cells (i.e., 2D or FF) will not have their recreation time restricted, regardless of disciplinary status, except as otherwise identified in this section (i.e., heat/AQI/medication risks, medical order, conduct that poses an acute security risk, and administrative actions). Page 5 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE EXERCISE AND RECREATION NO: E-180 FILE: RECREATION IV. RESCHEDULING MISSED RECREATION SESSIONS A. Recreation time outside the housing unit will not be made up for those inmates who are away from the housing unit at other activities during the housing unit's regularly scheduled recreation. Exceptions will only be made for SMI inmates housed in administrative segregation lockdown cells. B. Anytime an administrative segregation lockdown SMI inmate's recreation is denied, a housing officer shall send an email to "Jail Compliance Unit" via Outlook. 1. The inmate's name, JID number, and housing location shall be included in the email, as well as the reason for the cancellation (e.g., high heat index; hazardous air pollutants; heat-risk medication; medical order; inmate conduct; required attendance elsewhere - group therapy, court, etc.). 2. A Compliance Sergeant will be responsible to ensure that a make- up session is rescheduled. V. RECREATION SCHEDULE A. A recreation schedule shall be created and maintained by the Offender Programs Manager and approved by the Jail Programs and Services Bureau Commander. B. A schedule for the use of the exercise facilities will be posted in each housing unit. VI. RECREATION AREA SEARCHES A. Officers shall conduct a complete search of the recreation areas prior to their daily use to determine if there is any contraband, faulty equipment, or damage to the facility which may jeopardize facility security. 1. The Floor Officers shall search indoor recreation areas on their assigned floors each day prior to any inmate use of the area. 2. The Yard Officers shall search the outdoor recreation areas they are assigned to oversee each day prior to any inmate using the area. Page 6 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE EXERCISE AND RECREATION NO: E-180 FILE: RECREATION B. Any deficiencies shall be reported to Jail Services and/or Offender Programs, as applicable. Any emergency repairs shall be immediately reported to the Facility Sergeant. (Refer to Policy Section F-210/ Maintenance Reporting & Repairs [FILE: MAINTENANCE REPAIRS].) VI I. RECREATION SECURITY A. Inmates shall be physically counted by the officer supervising the recreation area to ensure that all inmates have reached the designated recreation area. That number shall be confirmed with the housing floor officer. B. The housing unit officers shall ensure that all inmates are accounted for upon their return to the housing unit. C. If the event of any irregularity, the Facility Sergeant shall be immediately notified and appropriate action shall be taken to locate the missing inmate. Vill. RULES FOR THE USE OF THE RECREATIONAL FACILITIES The following rules apply to all recreation areas: 1. There will be no food or drink allowed in the recreational facilities. 2. Inmates shall follow all instructions given to them by the staff members on duty. 3. When exercising, inmates may drop their jumpsuits down to their waists, but a T-shirt must be worn to cover their torso. 4. Gym shorts may be worn with the T-shirt in the gym and on the yard, however, jumpsuits must be worn when going to and from the housing unit. 5. Shoes must be worn at all times. Shower shoes are not permitted. 6. Inmates shall not abuse or deface the equipment. 7. No littering or spitting on the floor. 8. No hanging on the basketball net or rim. No kicking the basketballs. Page 7 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE EXERCISE AND RECREATION NO: E-180 FILE: RECREATION 9. No organized group exercises. 10. No wrestling. 11. No graffiti. IX. DOCUMENTATION A. All recreation participation outside the housing unit shall be documented via the barcode reader or by manual input into the OffenderTrak system. B. Refusal to attend recreation by any inmate housed in a lockdown cell must be documented under Miscellaneous/Scheduling. The applicable Event TYPE (e.g., Refusal — Gym; Refusal — Out of Cell Recreation; or Refusal — Yard) shall be used to document the refusal. Additional information should be entered in the Description field, as applicable. C. Any denial or restriction of an inmate's participation in recreation outside the unit shall be documented under Miscellaneous/Scheduling (e.g., Heat Rec Cancellation), and the Facility Sergeant shall be notified. If the denial involves an SMI inmate in administrative segregation lockdown housing, an email shall be sent to "Jail Compliance Unit" via Outlook. The inmate's name, JID number, and housing location shall be included in the email, as well as the reason for the cancellation. D. Cancellation of an entire housing unit or facility (e.g., when the heat index meets or exceeds 110°F) shall be documented via an incident report. 1. The heat index temperature that caused the closure and the heat index tool that was used to determine the heat index shall be included in the report. 2. A separate incident report shall be written at the time that the affected recreation area is reopened. Page 8 of 8