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CLOTHING E-110 01-24-23 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING EFFECTIVE DATE: 09-25-89 REVISED: 08-10-92, 12-25-94, 05-05-96, 08-01-96 09-01-97, 02-01-98, 07-01-99, 11-01-99 09-01-00, 08-01-02, 05-24-21 AUTHORITY: Sheriff M. Mims APPROVED BY: Captain R. Duran REFERENCE: Penal Code Section 4003; Government Code Section 26642; and California Code of Regulations, Title 15, Sections 1260, 12617 12627 12637 12647 12657 12667 12707 1271 and 1272. PURPOSE: The purpose of this policy is to establish and maintain a method of providing inmates with clean jail-issued clothing, bedding and linen on a regular basis. POLICY: It is the policy of the Fresno County Sheriffs Office Jail Division to maintain all personal clothing received from an inmate, and to issue them jail clothing, bedding and linen prior to their entry into a housing unit. It is the policy of the Fresno County Sheriffs Office Jail Division to launder all jail-issued clothing once each week. It is the policy of the Fresno County Sheriffs Office Jail Division to launder all inmate blankets prior to issue, and every ninety (90) days thereafter, upon request. PROCEDURES: I. INMATE PERSONAL CLOTHING A. Each inmate will have their personal clothing exchanged for jail-issued clothing prior to their entry into a housing unit. 1. The inmate's shoes and personal clothing will be itemized on a PERSONAL CLOTHING screen, and the condition noted. [BOOKING,PROPERTY] Page 1 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING 2. The clothes and shoes will be placed inside a plastic bag and vacuum- sealed. Exceptions apply only to hats, sharp belt buckles, overly large boots, and wet or soiled Items. [Refer to Addendum A.] 3. The sealed bag will be placed inside a garment bag. Each garment bag is imprinted with a rack number, which shall be indicated on the PERSONAL CLOTHING screen. [BOOKING,PROPERTY; RACK#] [Refer to the Main Jail Clothing Officer Post Orders (H-235/PO MJ CLOTHING)for storage procedures.] B. All inmates are given the opportunity to shower and may request to have their soiled clothing washed at the time they dress into jail clothing. 1. The inmate will be notified that all of their clothing will be washed together. Colors and fabrics will not be separated. 2. All personal clothing will be placed into the inmate's assigned garment bag (i.e., loose, not sealed). The garment bag shall then be placed into the laundry cart that contains the dirty clothes. The laundry crew will wash, dry and return the clothes to the Clothing Room. 3. Once the personal clothing is washed and returned to the Clothing Room, the clothes need to be vacuum-sealed, replaced into the garment bag, and stored in accordance with the assigned rack number. C. The inmate shall be offered a receipt for their personal clothing at the time it is taken from them. II. CLOTHING, BEDDING AND LINEN ISSUE AT THE TIME OF BOOKING Each inmate admitted to the facility will be issued a set ofjail clothing, bedding and linen. The inmates are responsible for the safekeeping and proper use of their entire clothing, bedding, and linen issue while they are in custody. A. Every inmate shall be issued the following: 1. One (1) pair of footwear 2. Three (3) pairs of socks 3. Two (2) towels 4. Three (3) sheets (linen) Page 2 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING 5. Two blankets (bedding) 6. One (1) net laundry bag 7. A personal care pack that contains an Inmate Orientation Handbook, basic hygiene items and correspondence materials (i.e., a toothbrush, toothpaste, comb, soap, writing paper, a pencil, two stamped envelopes, a razor, plastic cup, and a roll of toilet paper). The inmate may be charged up to $1.50 by the commissary provider for the pack. B. In addition, each male inmate will be issued the following items: 1. Two (2) red jumpsuits 2. Two (2) white t-shirts 3. Three (3) sets of underwear C. Each female inmate will be issued the following additional items: 1. Two (2) green jumpsuits 2. Three (3) t-shirts 3. Three (3) bras 4. Four (4) sets of underwear D. Pregnant inmates will be issued and required to wear maternity smocks in lieu of the jumpsuits. E. Inmates determined to be high security by the Population Management Unit shall be issued and required to wear yellow jumpsuits. F. Hearing- and vision-impaired inmates will be issued yellow vests so that officers can readily identify them in the event of an emergency. (It is not mandatory that the vest be worn, but is strongly recommended for safety reasons.) Issuance of the vest shall be documented via an ALERT ("Assistive Device"). Page 3 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING III. RELIGIOUS GARMENTS A. Inmates are allowed to wear their religious head coverings while in custody. Inmates shall not be asked to remove their religious head covering and/or be viewed without the religious head covering in front of the opposite gender, absent an exigent circumstance. [Refer to policy E-190/Religious Head Coverings(FILE: RELIGIOUS HEAD COVERINGS).] 1. The Booking area should have a supply of approved head coverings available for exchange. The inmate's personal religious head covering shall be searched, inventoried, and put into the inmate's property. Depending on size, the head covering may either be placed in the property envelope or stored with the inmate's clothing. 2. If a jail-issued religious head covering is unavailable, the inmate will be permitted to keep their personal head covering until a suitable substitute can be obtained. B. Inmates who practice a religion that require a particular mode of dress other than standard-issue clothing should generally be accommodated, subject to the Jail Division's need to identify inmates and maintain security. A Watch Commander (or higher authority) must review the circumstances and approve or deny the religious accommodation. [Refer to policy E-420/Religious Programs and Practices (FILE: RELIGIOUS PROGRAMS AND PRACTICES.)] IV. TRANSGENDER AND INTERSEX INMATES A. Transgender and intersex inmates may request and wear underwear corresponding to their gender identity. B. Transgender and intersex inmates shall be given the opportunity to shower separately from other inmates. V. COURT CLOTHING A. Inmates who need to be dressed into civilian clothing for a jury trial are permitted two (2) changes of court clothes. Each set of clothes may include the following: 1. One pair of pants/slacks, skirt, or dress 2. One shirt or blouse Page 4 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING 3. One blazer/suit/sports jacket or cardigan/sweater 4. One tie 5. One belt (to be used for both sets of court clothes) 6. One pair of shoes (to be worn with both sets of court clothes) B. Inmates with lengthy court cases may be allowed additional clothing with the permission of the Watch Commander. Underwear, bras, socks, pantyhose, tank tops, accessories, etc. will not be accepted. C. The clothing may be delivered to the Main Jail Lobby by the inmate's private attorney, public defender, or a friend/family member. The individual delivering the court clothes must present a valid ID and have their photo taken. 1 e The receiving officer shall confirm the individual's ID and initiate a new PROPERTY screen. The appropriate ITEM shall be selected from the drop-down field (i.e., court clothing —family or court clothing — professional). The name, address and identification number of the person leaving the items shall be noted in the COMMENTS section, along with the date and the accepting officer's name and computer number. 2. The individual's photo shall be taken and attached to the screen. D. Once the individual's identification has been documented and returned, the clothes shall be thoroughly searched in the presence of the person who brought the clothing, in an area away from the public. NOTE: ALL clothing shall be searched, including clothing brought by an attorney. The Records hallway may be utilized for this purpose. 1. If illegal contraband is discovered, the individual may be detained. 2. If contraband is not discovered, the clothing will be accepted and the person may leave. A copy of the inmate's Property screen shall be attached to the clothing. E. The receiving officer will be responsible to transport the clothing items to the Main Jail Clothing Room and scan the items using the RadPro SECURPASS body scanner. Page 5 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING 1. The receiving officer shall retain possession of the clothing until the items can be scanned. In order to retain the chain of evidence, the clothing should never be left unattended. If the receiving officer cannot immediately transport the items, the clothing may be temporarily hung on the back wall of the Lobby Security Station. 2. The clothing should be scanned using the JID number of the inmate for whom the clothing is intended. 3. If the scan reveals contraband, the item shall NOT be removed from where it is concealed. The Booking & Records Sergeant shall be notified. 4. Photographs shall be taken, as best as possible. The clothing item shall be placed in an evidence locker. 5. A deputy will be called to initiate a crime report and take possession of the clothing item for evidence. The Sergeant shall provide the deputy with a copy of the scanned image on a flash drive (if available) or disc. [Refer to Addendum E-110B for instructions.] 6. An incident report shall be written by the receiving/discovering officer and the chain of evidence documented. [1051/Body Scanner] F. Accepted clothing shall be placed into a "Court Clothes" garment bag. The bag shall be hung in the Court Clothes room, in accordance with current procedures. G. It is the inmate's responsibility to have a friend or family member pick up and clean the court clothes, no more frequently than once per week. The clothes shall be thoroughly searched for contraband whenever they are returned to the Main Jail. H. Clothes that were brought in by the Public Defender need to be returned to the Public Defender's Office upon request, or upon the inmate's release. All clothing that needs to be returned shall be placed into a bag and kept in the Court Clothes room. A notation shall be made on the inmate's PROPERTY screen indicating that the clothes were returned. Page 6 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING VI. PASSES, 90-DAY OBSERVATIONS, DISCIPLINE AND SAFETY CELLS A. Inmates who leave the facility on a temporary basis (e.g., on a 90-day observation or extended pass)- 1. Will return their bedding, linen, and clothing issue to Clothing. When the inmate returns to the facility, they will be provided with a new clothing issue. 2. Personal property shall be inventoried and stored in the Main Jail Bulk Property Storage room. [Refer to policy C-420/Inmate Property—Acceptance and Storage (FILE: PROPERTY— ACCEPTANCE &STORAGE)for storage procedures.] B. Inmates placed on disciplinary status- 1. Retain their full bedding, linen, and clothing issue. 2. Personal property shall be inventoried and stored in the nearest area designated for discipline storage. [Refer to policy E-230/Inmate Discipline (FILE: DISCIPLINE)for a list of items allowed to be retained).] C. Inmates who are transferred to a safety cell or observation cell- 1. Any jail-issued bedding, linen, or clothing that is not retained by the inmate while in the cell shall be sent to the Laundry. When the inmate is removed from the cell, they will be provided with a full new clothing issue. 2. Personal property shall be searched, inventoried and stored in the appropriate storage area: a. Main Jail - in the Court Clothes room in the storage area designated for safety cell placements. b. West Annex Jail — in the mezzanine storage area. VI I. FACILITY INMATE WORKER CLOTHING ISSUE AND EXCHANGE A. Male facility inmate workers will be issued work boots and three (3) blue jumpsuits, along with the regular inmate issue. B. Female facility inmate workers will be issued four (4) gray jumpsuits and an extra t-shirt, bra, underwear and pair of socks, along with the regular inmate issue. Page 7 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING C. Twice each week, the outdoor labor crews will be allowed to turn in their issued laundry bags filled with soiled clothing for washing and drying. D. Depending upon climatic conditions and work assignments, the following items may be issued to facility inmate workers: 1. Two (2) pairs of thermal undershirts 2. Two (2) pairs of thermal pants 3. One (1)jacket Vill. EXTRA ISSUE A. Additional clothing, bedding, or linen may be authorized by the Facility Sergeant. For example, if a condition exists that causes the inside temperature to drop below 63°F, an extra blanket and/or thermal underclothing may be issued to keep inmates from being uncomfortably cold. B. The issuance of extra items shall be documented in Offendertrak via an ALERT (ALERT TYPE = XTRA). The name of the approving Sergeant shall be noted in the REMARK section. IX. CLOTHING EXCHANGE A. Clothing items may only be exchanged by the Laundry Supervisor, or in his/her absence, a Services Officer assigned to the Laundry Room. 1. The inmate needs to submit an Inmate Request Form, to include the reason for the request and the size needed. 2. The clothing requests will be forwarded to the Laundry Supervisor, who will fulfill the requests on the inmate's laundry day. (The Inmate Request Forms are only viewed by the Laundry Supervisor on the inmate's scheduled laundry day. Duplicate request forms are not necessary.) 3. The inmate should be instructed to place the item that needs to be exchanged into their laundry bag. The Laundry Supervisor will retrieve and exchange the item, if the request is legitimate. Page 8 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING B. Inmates shall be responsible for the safekeeping and proper use of their entire clothing, bedding, and linen issue while they are in custody. Intentionally damaged items will only be reissued with a rule violation. Items that have been lost, confiscated, or stolen must be verified/ confirmed by a floor officer. C. If an officer feels it is imperative to exchange an item prior to the inmate's laundry day, and neither the Laundry Supervisor nor a Services Officer are available (e.g., on a weekend or holiday), the officer shall contact the Facility Sergeant. If the Sergeant authorizes the exchange, the item may be taken to the Clothing Room and exchanged for the new article. An incident report shall be written and the Sergeant's name who authorized the exchange shall be noted. D. Examples of legitimate clothing exchanges include, but are not limited to clothing- 1. Damaged due to normal wear and tear. 2. Excessively dirty due to a special assignment detail. 3. Contaminated (by body fluids or vermin). [Refer to policy F-130/Ectoparasite Control (FILE: ECTOPARASITE CONTROL).] 4. Issued in a size too small or too large. E. In the event of unprecedented or unforeseen circumstances, the on-duty Watch Commander can use their discretion to authorize large-scale clothing/bedding/linen exchanges or additional laundering. X. LAUNDRY PROCEDURES A. Inmates are not permitted to wash or dry clothing in the housing areas. They are required to utilize the established laundering schedule. B. Once each week, inmates will be allowed to turn in their issued laundry bag filled with soiled clothing for washing and drying. The bag will be washed, dried and returned within twenty-four (24) hours. C. All items may be washed in the clothing bag with the exception of the blankets and shoes (and jacket, if applicable). If blankets or shoes are in the laundry bag, the bag will not be washed. Commissary purchases (e.g., gym shorts, underwear, washcloths) may be included in the bag to be laundered. Page 9 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING D. The blankets are laundered prior to issue. Inmates may request to have their blankets exchanged once every ninety (90) days thereafter. E. Inmates are responsible to ensure the laundry tag is on the outside of their bag and a knot is tied in the neck of the bag before the bag is turned in for washing. F. Each clothing bag will be tied securely with a zip-tie to protect it from coming open during the wash and dry cycles. A designated officer will supervise the assigned inmate workers while they place a zip-tie just below the knot tied by the inmate. XI. CONTROL OF VERMIN IN PERSONAL CLOTHING A. All inmates shall be screened for signs/symptoms of ectoparasitic infestation (i.e., lice and mites) at the time of intake. Anyone who shows signs of infestation at that time will be referred immediately for treatment prescribed for each diagnosis. Infested clothing shall be cleaned, disinfected, or stored in a closed container so as to eradicate or stop the spread of the vermin. B. Body lice and their eggs (nits) are usually found in the seams of clothing, Lice and their eggs may be killed by: 1. Washing in water at 1300 Fahrenheit for 20 minutes 2. Tumbling in a clothes dryer at 1300 Fahrenheit for 20 minutes 3. Storing in a sealed plastic bag for 30 days 4. Treating with an insecticide specifically labeled for the purpose XII. CONTAMINATED CLOTHING A. All persons handling contaminated clothing, blankets, sheets or towels shall wear disposable gloves. Anyone handling contaminated articles of a scabies case should also wear a disposable gown. B. The inmate's laundry bag containing all contaminated articles that can be washed (i.e., blankets, sheets, towels, jail-issued clothing and commissary purchases (e.g., gym shorts, underwear, washcloths)) shall be placed into a water-soluble bag, which shall then be placed inside a Page 10 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING red plastic bag by the inmate at the time of treatment and clothing exchange. 1. The red bag may be delivered directly to the Laundry Room, or placed into a "contamination bin." 2. Notify the Inmate Supplies Coordinator (or in his/her absence, the Laundry Supervisor) via email. Indicate the location of the bag and type of contamination. C. Contaminated articles will be washed separately from other laundry. Contaminated laundry should be washed in hot water (at least 130°F) and dried on the hot cycle. XIII. LOST CLOTHING A. If an inmate's personal clothing cannot be located, a thorough search shall be conducted. [Refer to Addendum C.] If after all attempts to locate the clothing have failed, the following shall be performed- 1. The Booking & Records Sergeant shall be notified. 2. The inmate shall be given a Lost Property Claim (J-119) form. 2. An incident report shall be written. [1019/Lost Property Claim] 4. The inmate shall be provided with adequate clothing (or minimally, a white paperjumpsuit and shoes). If the inmate is released during inclement weather, they shall be given a sweater or jacket from the unclaimed clothing supply. B. The completed Lost Property Claim form shall be accepted by the on- duty sergeant and signed and forwarded to the Operations Support Sergeant, along with a copy of the incident report. The Operations Support Sergeant will investigate the claim and either return the property or forward their recommendation to Risk Management. XIV. ADEQUATE CLOTHING UPON RELEASE Regardless of the clothing an inmate was wearing when brought into custody, all inmates shall be released with sufficient clothing to protect against inclement weather. If the inmate's personal attire is not suitable, they shall be given an item of outerwear (e.g., a sweater or jacket) from the unclaimed clothing supply. Page 11 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING XV. MAINTENANCE OF CLOTHING BAGS A. It shall be the responsibility of each shift assigned to Clothing to coordinate their efforts in auditing and purging the clothing bags as scheduled: Platoon Responsible to Audit(Rack Xs) During the Last Week of Platoon Al 1 through 1000 January, May, September Platoon A2 1001 through 2000 February, June, October Platoon 131 2001 through 3000 March, July, November Platoon B2 3001 and above April, August, December Court Clothing Room B. The designated officers shall ensure the following- 1. The correct Person Summary sheet (i.e., "face sheet") has been placed on the outside of the hanging clothing bag, as well as on the inside of the vacuum-sealed bag. The inmate's name, photo and JID number should all be visible. 2. The clothing bag has been hung correctly, based upon the assigned rack number. 3. The inmate is still in custody. C. If clothing is discovered that belongs to an inmate who is no longer in custody, the discovering officer shall- 1. Notify the on-duty Booking & Records Sergeant and complete an incident report. [F015/Property Not Returned at Release] 2. Place the clothing in a brown paper bag and label the bag with the inmate's name. Attach a copy of the report and store the bag in the Bulk Property Storage Room on the "Unclaimed Property" rack. 3. Email and notify the Operations Support Sergeant. The Sergeant will be responsible to notify the inmate to facilitate the property return. [Refer also to policy C-460/Inmate Property and Money - Lost and Unclaimed (FILE: PROPERTY—LOST& UNCLAIMED).] Page 12 of 13 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: INMATE CLOTHING NO: E-110 FILE: CLOTHING XVI. UNCLAIMED CLOTHING A. Clothing previously identified as reported lost and subsequently found will be stored on the "Unclaimed Property" rack in the Bulk Property Storage Room. B. A "Found Property" letter will be sent to the owner's last known address by the Operations Support Sergeant. [Refer to Addendum D.] The last known address and telephone information will be found on either the Lost Property Claim form, the arrest tag, or via Offendertrak records. C. Clothing will be retained for a period of one (1) year after an inmate's release, or five (5) years after his/her death, or 120 days after a notice has been sent to his/her last known address or, in the event of his/her death, one (1) year after a notice has been sent to his/her last known next-of-kin. D. After 120 days, unclaimed clothing may be discarded or laundered and donated to a non-profit organization whose emphasis is on victims of crime. Donation of items shall be equitably distributed amongst the identified organizations. A supply of clothing shall be retained in the Clothing Room for distribution, to ensure that all inmates are released with sufficient clothing. E. Any monies discovered in clothing shall be forwarded to the Business Office. Any item of value shall be forwarded to the Fresno County Purchasing Manager. A report shall be written documenting the property found, as well as the disposition of the property. Copies of the report shall be forwarded, along with the property, to the affected departments (i.e., Purchasing Manager, Business Office, etc.). Page 13 of 13