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INSPECTIONS F-110 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS EFFECTIVE DATE: 12-18-89 REVISED: 12-25-94, 03-01-97, 09-01-98, 07-01-99, 01-01-01, 06-22-17, 10-01-21 AUTHORITY: Sheriff M. Mims APPROVED BY: Assistant Sheriff S. McComas REFERENCE: California Code of Regulations, Title 15, Sections 1081 and 1280; Penal Code Sections 6031 and 6031.1; and Health and Safety Code Section 101045. PURPOSE: The purpose of this policy is to establish and maintain acceptable standards of cleanliness throughout the facility by providing cleaning supplies to inmates on a daily basis and by having regular inspections of the facility by staff to identify and correct unsanitary conditions, areas susceptible to breaches of security, and safety violations. POLICY: It is the policy of the Fresno County Sheriffs Office Jail Division that the facilities be maintained in a safe and healthful manner. The facilities shall be inspected for cleanliness during regular inspections conducted by the Fresno County Department of Public Health (DPH), the Board of State and Community Corrections (BSCC) and jail staff members. It is the policy of the Fresno County Sheriffs Office Jail Division that all inmates shall have the responsibility for maintaining their housing areas in a clean and sanitary condition. Common areas will be maintained in a clean and sanitary condition by assigned inmate workers under the supervision of staff members. It is the policy of the Fresno County Sheriffs Office Jail Division that inmates shall be provided with an adequate level of cleaning materials on a daily basis for the purpose of keeping their housing areas clean. PROCEDURES: I. DEFINITION HOUSING AREA — a housing area may include, but is not limited to: individual cells and bunks, dayrooms, showers and shower stalls, floors, walls, ceilings, glass/windows, air vents, tables, stools, toilets, television and coffee pot stands, and vestibules within or adjacent to a particular cell or pod area. Page 1 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS II. DAILY CLEANING CART A. Every day after the morning count is secure (approximately 0630), a cleaning cart containing the following materials shall be made available to each general population (GP) and protective custody (PC) housing unit. Administrative segregation lockdown cells shall have a cleaning cart made accessible for a reasonable and sufficient length of time each day. 1. One (1) push broom 2. One (1) whisk broom 3. One (1) dustpan 4. One (1) toilet brush 5. One (1) mop bucket with wringer 6. Two (2) sponges 7. One (1) 16-ounce squirt bottle of all-purpose cleaner (for cleaning tables, etc.) 8. One (1) 16-ounce bottle of cream cleanser (for showers) 9. Five (5) rags 10. One (1) shower brush B. It is the responsibility of the housing floor officers to ensure that each cleaning cart is fully stocked and made available at the assigned time. C. The cleaning cart shall remain available to the housing unit until 1000 hours each day, at which time the cart shall be removed and the cleaning materials inventoried. The all-purpose cleaner and rags may remain in the housing unit and collected after the lunch cleanup process has been completed. D. If the supplies on the cleaning cart have been exhausted during the cleaning period, the housing floor officer shall ensure the supplies are replenished, as appropriate. E. The supply of cleaning supplies, mop heads, and rags are replenished by janitorial staff. Page 2 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS III. POST-MEAL CLEANUP A. Each day after meals, a broom, dustpan, cleaning spray and rags are to be made available to the assigned inmate workers to utilize in cleaning the housing units. If needed, the mop will be provided, as well. All items will be removed and inventoried after the cleanup process has been completed. B. The garbage shall be removed and placed in the large trash carts. The trash carts are to be placed in the appropriate elevator vestibule after the dinner meal. The carts will be retrieved, emptied, and returned to the housing floor. IV. CLEANLINESS AND FACILITY RULES A. All facilities are to be maintained in a safe, clean and sanitary condition. The intent is not that each housing area be spotlessly clean at all times, but that the facility be maintained in a safe and healthful manner. 1. All inmates share the responsibility for maintaining their housing areas in a clean, orderly, and sanitary condition. All inmates assigned to a cell are equally responsible for the condition of that cell. 2. Common areas (e.g., dayrooms and showers) are to be maintained in a clean and sanitary condition by the assigned inmate workers. B. The following cleanliness and facility rules shall be enforced: 1. There is an expectation that inmates are to make up their beds each morning. Beds are to be made anytime the inmate is not in it. 2. All personal property is to placed on the desk, in the drawers beneath the bunks, or in the storage bins provided. No property shall be kept or maintained on the floor of the housing area. 3. No clothing, photos, drawings, or any other items may be hung or attached in any way to the doors, walls, lights or bunks. Such items shall be considered contraband and may be confiscated and destroyed, or seized as evidence. Page 3 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS 4. Bedding, linen, clothing and towels shall not be hung on the bunks as curtains or tents. Inmates may temporarily hang a wet towel to dry, however, the towel shall not be hung in a manner so that it obstructs the view of the officers, and is to be removed when dry. 5. Vents, light fixtures, and windows (including those on doors) shall not be covered, obstructed, or damaged. 6. The walls shall be free of any adornment. There shall be no food, toothpaste or writing on the walls at any time. If any writing is present at the time of inspection, the inmate(s) assigned to the area will be held accountable. 7. All trash shall be placed into the garbage cans provided in the dayroom area. There should be no paper or garbage on the floor at any time. 8. Food and garbage shall not be put into the toilets or sinks. Toilets and sinks shall be kept clean. 9. All floor drains and grates shall be clean and free from debris. 10. The shower areas shall be cleaned and disinfected. V. DAILY HOUSING UNIT INSPECTIONS The floor officers are responsible for the sanitation and cleanliness of the housing floor. A. The floor officers shall inspect the common areas each morning. The inmates shall remain in their cells (or on their bunks in the North Annex Jail) until after the dayroom has been inspected (approximately 0800 hours). After the cleanliness has been deemed acceptable, the televisions will be turned on and the general population and protective custody housing units will be allowed dayroom access. B. The floor officers shall perform a cleanliness inspection of each inmate housing area (including every cell) at least once during each shift. C. The floor officers are to monitor the volume of property inmates have in their cells to ensure that it does not exceed the amount allowed. [Refer to policy D-335/Contraband Control (FILE: CONTRABAND).] Page 4 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS VI. FAILURE TO PASS DAILY INSPECTION A. Inmates will not be granted dayroom access until the cleanliness level is deemed acceptable. If the housing unit fails inspection, the inmates will remain in their cells (or on their bunks in the North Annex Jail) until the cleanliness is deemed acceptable. The Facility Sergeant shall be notified anytime the inmates are not "unracked" by 0830 hours. B. The housing floor officers may remove the television and/or coffee pot from any housing area that does not meet the cleanliness standards, with the approval of the Facility Sergeant. C. The removal of the items shall be documented via an incident report (F016) and the Offendertrak Shift/Unit Log. Both the report and log shall include the reason for the removal, the name of the Sergeant who approved the removal, and the duration of time the item(s)was removed. [Refer to Addendum A.] D. At the time the television and coffee pot are removed from any housing unit for purposes of reestablishing an acceptable level of cleanliness, a fully stocked cleaning cart shall be made available to the affected housing unit. E. The television and coffeepot will be returned upon the recommendation of the housing floor officer, as soon as the housing unit is clean. VI I. WEEKLY CLEANLINESS AND SECURITY INSPECTION A. Once each week according to schedule, an official visual inspection shall be made of each housing floor by an assigned Sergeant. The Sergeant shall personally conduct a cleanliness and security inspection, walking through all housing units and other areas accessible to inmates, including all areas susceptible to a breach of security. The Sergeant should also pay attention to any health or hygiene problems, maintenance issues, security issues and overall housing conditions. Refer to Addendum B for the inspection schedule. See also policy A-110/Staff Supervision and Facility Inspections by Jail Management(FILE: INSPECTIONS &SUPERVISION).] 1. The weekly inspection shall not be delegated to a correctional officer. Page 5 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS 2. When a Sergeant is working overtime, or has been assigned the collateral duty to supervise a vacant Sergeant position, that Sergeant shall be responsible to perform the inspection. [Refer also to policy D-320/Documented Intermittent Visual Security Checks and the Safety Check System(FILE: SAFETY CHECKS).] B. The weekly inspection shall be documented by the Sergeant on a Facility Cleanliness and Security Inspection Report(J-138) form. [Refer to Addendum C.] The inspection shall focus on the following: 1. All facility housing units shall be inspected for an acceptable level of cleanliness. All cells are to be free from damage and in working order. a. All personal property shall be placed on the desk, in the drawers beneath the bunks, or in the storage bins provided. b. Beds shall be made and all clothing and towels shall be neatly folded and stacked on the bed. 2. All areas susceptible to a breach of security (e.g., the recreation areas, both sides of the visiting rooms, attorney interview rooms, classrooms, and all windows) shall be inspected. All security doors, locks, cameras, and other monitoring equipment shall be confirmed to be in proper working order. Any violations or security breaches shall be immediately reported and corrected as appropriate. 3. All areas accessible to inmates shall be surveyed for safety violations (e.g., hallways, classrooms, gyms). Any safety violations shall be immediately addressed. C. The Sergeant shall verify the presence of the required postings at designated locations and ensure that any missing notices/schedules are replaced as soon as possible. [Refer to policy E-105/Inmate-Staff Communications(FILE: COMMUNICATIONS).] D. The Sergeant shall log the inspection via the Safety Check System (ACTION = Cleanliness Inspection). The completed Facility Cleanliness and Security Inspection Report forms shall be submitted to the on-duty Watch Commander. Page 6 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS 1. Based on the Sergeant's judgment, the inmate housing areas which achieve an acceptable standard of cleanliness may be allowed after- hours weekend television viewing privileges during the following week (from 2200 — 0200 hours). The Sergeant shall modify the event and enter a "Comment" to indicate whether the unit passed or failed the cleanliness inspection. a. If the unit passed the Sergeant's inspection, and passed all daily inspections during the previous week, "PASSED —YES TV" shall be written. b. If the unit failed the Sergeant's inspection, "FAILED — NO TV" shall be written, along with a brief description explaining why the unit failed. c. There is no requirement that any award be made, if in the opinion of the inspecting Sergeant, none of the housing units meet an adequate standard of cleanliness. 2. Any necessary facility repairs shall be reported via email to "Jail Services." [Refer to policy F-210/Maintenance Reporting and Repairs (FILE: MAINTENANCE REPAIRS).] 3. Any applicable rule violation reports shall be written. E. The Watch Commander shall be responsible to verify that appropriate entries were made via the Safety Check System. Vill. LATE NIGHT TELEVISION The inmate housing areas that achieve an acceptable standard of cleanliness may be allowed after-hours weekend television viewing privileges during the following week. A. The B-2 Platoon Facility Sergeants shall review the Safety Check System entries on Friday to retrieve the list of housing units that are to receive additional television privileges during the weekend. [Refer to policy D-320/Documented Intermittent Visual Security Checks and the Safety Check System(FILE: SAFETY CHECKS).] B. Additional television time may also be provided for holidays, but not in a manner that it interferes with court. (For example, if the holiday is on Monday, late night viewing would be provided on Sunday night, not Monday.) Page 7 of 8 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS IX. OFFICIAL INSPECTIONS A. The county health officer shall investigate health and sanitary conditions in every jail at least annually. The county health officer shall submit their report to the Board of State and Community Corrections (BSCC), the Sheriff, and the Board of Supervisors. B. Whenever requested by the Sheriff, Board of Supervisors or the BSCC, but not more often than twice annually, the county health officer shall investigate health and sanitary conditions in the Jail. C. The BSCC shall, at a minimum, inspect the jail facilities biennially. Page 8 of 8