INMATE ACCESS D-205 FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
EFFECTIVE DATE: 07-02-90 REVISED: 10-13-92,12-25-94,06-04-95,04-01-96,10-01-97,
11-01-98,09-01-99,05-01-01,02-01-02,11-01-02,
03-01-04,03-01-07,01-01-12
AUTHORITY: Sheriff J. Zanoni APPROVED BY: Assistant Sheriff T. Gattie
REFERENCE: Business and Professions Code Section 6450; Penal Code Sections
825(b)7 825.57 4570.57 4571, 4575(a)and 11105; and California Code
of Regulations, Title 15, Section 1068.
PURPOSE:
The purpose of this policy is to provide consistent criteria for the secure access of
professional visitors into the Jail facilities, utilizing only those restrictions necessary to
maintain security of the facility and the protection of staff, inmates and the public.
POLICY:
It is the policy of the Fresno County Sheriff's Office Jail Division to allow professional
visitors who have cleared a criminal background investigation to enter the facility for the
purpose of conducting official business.
PROCEDURES:
I. DEFINITIONS
A. CONTACT INTERVIEW: Communication between an inmate and an individual
with no physical barriers.
B. DEFENSE EXPERTS: A person with special skills or knowledge representing
mastery of a particular subject who is assisting in the preparation of an
inmate's legal defense.
C. EXCLUSION: An administrative action by a Bureau Commander to bar, for
cause, a person from entering a facility of the Sheriff's Office, when in the
normal conduct of business, that person would otherwise be permitted to
enter.
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
D. NON-CONTACT INTERVIEWS: Communication between an inmate and an
individual with physical barriers in place preventing physical contact.
E. PROCESS SERVER: Person authorized by law (e.g., the Sheriff) to serve
process papers on defendants.
F. PROFESSIONAL VISITOR: A person who provides a professional service to an
inmate (e.g., attorneys, social workers, law enforcement officials and other
authorized professionals).
G. SOCIAL SERVICE AGENCY: Philanthropic agencies, intended to promote
social well-being. Such agencies include, but are not limited to, staff from
the Department of Social Services, Salvation Army, Fresno Rescue
Mission, Spirit of Women, WestCare, and county and state Health
Department investigators.
II. CRITERIA FOR ADMISSION INTO THE FACILITY
A. All persons seeking approval for admission into the Jail facilities shall
complete an Application for Authorization to Enter the Fresno County
Detention Facility(J-154) form to include personal information, job duties,
the reason necessary for Jail clearance, and an admonishment that the
person agrees to an investigation into their background. Applicants must-
1. Agree and submit to fingerprinting for the purpose of obtaining a
criminal history check.
2. Agree to have their photograph taken for purposes of producing an
identification card and reference database file.
3. Pay the fingerprint and background processing fees ($52). The fees are
non-refundable and will not be returned if the application is denied.
B. With the exception of medical and mental health staff, all applicants are
required to submit a letter from their employer with their application, to
include the name, signature and telephone number of their immediate
supervisor. The office assistant assigned to process identification cards
shall be responsible to verify the authenticity of the employer's letter.
1. Law clerks, certified law students, unlicensed investigators, and
paralegals shall produce a letter from the attorney or partner from the
office they represent indicating their full-time employment by that firm.
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
a. Paralegals are also required to submit a certificate of completion of
a paralegal program or a resume outlining their qualifications under
Business and Professions Code Section 6450(c).
b. Certified Law Students are also required to submit a certificate of
registration as a certified law student from the State Bar.
2. Interpreters shall be required to produce a letter from the office of the
attorney, courts, law firm, or interpreter service that they represent
indicating their full-time employment as an interpreter.
3. Applicants from outside services require a letter from their supervisor.
4. Applicants from Alcoholics Anonymous require a letterfrom the Hospital
and Institution Committee (their actual employers are probably not
aware of their association, due to the confidential and sensitive nature
associated with AA).
C. Licensed private investigators and self-employed owners of businesses
must furnish a copy of their current license at the time of their application.
The copy of the license shall be retained on file with the application.
D. When a Defense Expert needs consultation accommodations in order to
assist in the preparation of an inmate's legal defense, the inmate's attorney
shall contact the Watch Commander in advance by letter. The letter shall
note the date and time of the requested visit(s). If applicable, documents in
support of the claim that the defense expert is covered by the regulations as
provided for under Penal Code Section 825.5 shall be included with the
letter. A copy of the expert's license or license number shall suffice as
proof of licensure. The letter should reach the Watch Commander
sufficiently in advance of the desired date to permit scheduling of available
staff and facilities for the consultation. One (1) week advance notice is
desired. The Watch Commander shall ensure that the special request is
entered in OffenderTrak (PERSON/REQUEST).
1. Defense experts covered under PC 825.5 requiring multiple interviews
(more than two) may, at the discretion of the Jail Operations Bureau
Commander, be subjected to an investigation of their criminal history
and personal background. This process requires that they have their
fingerprints taken, and complete and submit the written application.
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
2. The licenses of physicians, psychiatrists and psychologists can be
verified through the Verification Unit of the Medical Board of California
during normal business hours at (916) 263-2382 or (800) 633-2322.
E. All applicants shall be approved prior to their entrance into the facility and
may not be approved under any of the following circumstances-
1. If they have been convicted of a felony, or any crime involving moral
turpitude, or carrying or possessing a dangerous weapon.
2. If they have ever been charged with a felony or are under investigation
for a felony.
3. If they are charged with or convicted of any crime committed in or at a
correctional institution.
4. If they are currently on parole or probation or are a sentenced inmate at
any correctional facility.
5. If they have been refused a license as a private investigator or had such
license revoked.
6. If, in their application, they have fraudulently represented themselves,
their credentials, their employment or their criminal or arrest record.
7. If they have made omissions or false statements on their application for
admission.
8. If they have no valid business for entering the facility.
9. If their admission represents a threat to institutional security and/or staff
or inmate safety.
F. Individuals approved for Jail clearance from select groups (e.g., medical
staff, mental health staff, food services staff, program facilitators,
volunteers, work crew leaders) shall be required to attend a mandatory
"Non-sworn Personnel Security Orientation and Training" class prior to their
admittance into any Jail facility. The orientation shall include a discussion
of the facility/inmate rules pertaining to inmate contact, contraband and
security.
G. If any attorney or other individual presents a court order to any correctional
officer which orders someone access into any Jail facility, and there is no
prior Watch Commander or Bureau Commander approval for their
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
admittance, the officer shall advise the individual that there is a standing
order not to follow such orders, on the advice of County Counsel. The staff
member shall contact the Watch Commander for direction.
H. Psychiatrists and psychologists appointed by the court who are ordered to
conduct psychiatric or psychological testing on behalf of the court shall
present a copy of the court order and show proper identification. A letter
from the inmate's attorney is not required. [This differs from the previously
discussed court order (subsection G) in that this court order is being
performed at the behest of the court, not another individual (e.g., attorney).]
I. Any person (including any attorney, peace officer, or probation officer)who
is approved to conduct contact interviews with inmates and who is later
found not to meet the criteria under any of the above listed reasons, is
subject to have their interview privileges with inmates restricted or revoked
by the Jail Operations Bureau Commander.
J. The appeals process available to persons who have had their access
revoked or restricted is described under Section IV of this policy.
III. THE APPROVAL PROCESS
A. Each application shall be reviewed by either the Offender Programs
Manager (OPM) or the designated Lieutenant (as applicable) for
recommendation for approval or disapproval. The Lieutenant/OPM will also
recommend the appropriate level of contact the person shall receive.
B. Each application shall then be reviewed by the designated Bureau
Commander for final approval or disapproval. The Bureau Commander will
have the discretion to approve with reasonable restrictions, any applicant
who does not meet the criteria for adm ission (e.g., restricting an applicant to
non-contact interview rooms).
C. If approved, the applicant will be notified to pick up their identification card.
1. If the applicant is required to attend the mandatory security orientation
and training class, they will be provided with a brochure notifying them
of the next available orientation session. The new personnel will be
required to attend the next scheduled session. If they fail to do so, their
Jail access will be suspended until they complete the mandatory
training.
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
2. The application, notice of approval and any supporting documentation
shall be scanned and retained on file.
D. Should an individual be disapproved or have their access restricted, they
and/or their employer shall be notified in writing of the disapproval, the
reasons for the disapproval or restriction, (including, if applicable, all
criminal history information) and notification of their right to appeal.
IV. THE APPEAL PROCESS
A. If an applicant is disapproved or has their access permanently or
temporarily restricted and they wish to appeal the finding, they or their
employer may respond in writing to the Jail Operations Bureau Commander
within five (5)working days. The written response shall include reasons for
the appeal and any documentation in support of the appeal.
B. If an appeal is filed, the Bureau Commander may meet with the applicant,
and if appropriate, the applicant's employer.
C. The Bureau Commander will consider the appeals and any documentation
provided concerning the approval, restriction, or appeal. The review shall
be completed within ten (10) working days following receipt of the written
appeal and/or the meeting. The written notice of the results of the appeal
will be mailed to the appellant.
D. Should an applicant be disapproved or have their access permanently or
temporarily restricted and that action is sustained by the Bureau
Commander after their appeal, the applicant may feel that surrounding
circumstances mitigating the basis for their disapproval have changed. In
such cases, the applicant may present such changed or mitigating
circumstances to the Sheriff for his/her consideration. The applicant's
reasons shall be in writing.
E. In addition, the applicant may request to meet personally with the Sheriff to
discuss their application. Upon review of the circumstances, the Sheriff
may, at his/her discretion, determine that the applicant be approved or that
the restriction remain in place.
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
V. LEVELS OF CONTACT AND ACCESS
A. Professional visitors who are allowed facility and inmate access without
being subjected to the background screening process include, but are not
limited to: peace officers, federal investigators and attorneys. A full listing
of persons who do not require background screening can be found in
Addendum A.
1. Consular officials and persons classified as"law enforcement"or"peace
officers"are required to display either their departmental identification or
a Jail Visitor's Pass in a conspicuous place while inside the facility.
2. Attorneys must provide positive proof of identity (i.e., photo ID) and
current active registry with the State Bar Association (i.e., a bar card) in
order to interview an inmate. A Visitor's Pass will be exchanged for
their photographic identification card, which must be worn in a
conspicuous place while inside the facility.
B. Professional visitors who are issued GREEN Jail identification cards are
permitted contact interviews. This category includes County and contract
service personnel (e.g., medical staff, chaplains, JPS, etc.). A full listing
can be found in Addendum B.
C. Employees from organizations that have been contracted to provide
services for the inmates, and employees of public, private or government
agencies who require inmate access to perform their duties are issued
BLUE Jail identification cards. Persons in this category are allowed direct
contact with the inmates in designated program and interview areas within
the Detention Facilities. They are NOT allowed access to the housing units.
This category includes Public Defender Investigators, U.S. Pre-Trial
Services Officers, paralegals and licensed private investigators. A full
listing can be found in Addendum C.
D. Professional visitors who are issued YELLOW Jail identification cards are
NOT permitted contact interviews unless they are accompanying another
person with inmate contact clearance (e.g., the inmate's attorney, a doctor
performing court ordered evaluations, a correctional officer, etc.). If they
are not accompanied by another person with inmate contact clearance,they
are restricted to interviewing inmates in the non-contact interview areas.
This category includes: law students, interpreters, clerks, unlicensed
investigators, process servers (who are not employed by the Sheriff or the
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
District Attorney) and notaries. A full listing can be found in Addendum D.
E. Program facilitators and educators who meet with inmates in group settings
are issued WHITE Jail identification cards. Such persons must have a bona
fide reason for entering the facility and are prohibited from communicating
with inmates at times other than those designated for meetings. (Refer to
Addendum E.)
F. Religious and AA/NA volunteers who meet with inmates in group settings
are also issued WHITE Jail identification cards. However, these persons
may provide additional non-contact AA/NA sponsor or pastoral care visits.
Individual visits shall be limited to thirty-minutes and be documented via
OffenderTrak.
1. An INTERVIEW event shall be initiated for all non-contact interviews.
2. The full name of the volunteer and their affiliation shall be noted in the
DESCRIPTION field.
G. Social service agency employees are issued RED Jail identification cards.
Their interviews are limited to non-contact interview areas. Exceptions to
the non-contact policy may be made for select individuals whose particular
duties require physical contact with inmates. Exceptions will be minimal and
the numbers of interviewers who are allowed contact will be determined by
the Jail Operations Bureau Commander. (Refer to Addendum F.)
H. On-duty, uniformed contract workers and repairmen whose access is
restricted to the Main Jail 2nd floor (i.e., administrative and medical areas)
are not issued Jail identification cards. Their professional identification shall
be verified by the officer who allows them entry into the facility. This
category includes U.S. Postal Carriers, equipment repairmen and medical
suppliers. (Refer to Addendum G.)
I. Prospective employees and visitors must exchange their personal
identification for a Jail Visitor's pass. (Refer to Policy and Procedure section
D-350/Detention Facility Tours [FILE: TOURS].)
J. The ORANGE colored identification badges issued to persons for entry into
the courthouse are NOT acceptable clearance for entry into the Jail
facilities.
VI. PROPER IDENTIFICATION
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
A. Any allowable form of identification which does not contain a picture of the
individual seeking admission (i.e., bar card, police badge) shall require a
verification of the individual's identification by the presentation of some
other form of pictured identification.
B. Acceptable forms of identification are limited to-
1. A valid DMV or other State-issued Driver's License or Identification
Card with picture.
2. A valid United States Armed Forces identification card with picture.
3. A valid Passport with picture.
4. Foreign consulate picture identification cards (e.g., Matricula Consular
de alta Seguridad (MCAS) issued by the Mexican Consulate).
5. Identification card issued by the United States Department of Justice or
the United States Citizenship & Immigration Services (USCIS) with
picture (includes Permanent Resident Cards—formerly known as Alien
Registration or "Green" Card).
C. Persons who do not possess proper identification who insist upon being
allowed entry shall be promptly referred to a Sergeant. If the Sergeant is not
able to resolve the problem, a Watch Commander shall be notified for
resolution of the situation.
D. All forms of identification (e.g., Jail-issued identification card, Jail Visitor's
pass, or other accepted identification card or badge) must be worn in a
conspicuous place while inside the facility.
VI I. FACILITY ACCESS
A. All professional visitors not employed by the Sheriff's Office are required to
enter and leave the Jail through the facility lobbies.
B. All County and contract service providers (e.g., commissary and food
services)are required to enter and leave the Jail through the facility lobbies
or through the designated staff entrances (e.g., the back entrances into the
North and Main Jails).
1. No other entrances shall be utilized. This precludes the use of the bailiff
entrance, the South Annex `M' Street Visitor's entrance, the
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
maintenance loading dock, or any secured emergency door.
2. The only exception shall be made for Building Maintenance personnel
when working in an assigned area, or when entering or exiting the
South Annex Maintenance shop.
C. The tunnels shall not be utilized by Jail identification card holders to move
between Jail facilities, with the exception of individuals who possess either
a GREEN or WHITE Jail identification card.
Vill. FACILITY RULES FOR INTERVIEWERS
A. Any violation of the following rules may subject the interviewer's access to
be immediately terminated and their future access to the facility restricted
based on the circumstances. Those who have been disqualified shall only
be allowed the privilege of interviews within the facility with the prior written
approval of the Jail Operations Bureau Commander.
1. Interviews with inmates must be for legitimate purposes. A professional
visitor who has a pre-existing relationship with an inmate shall be
required to utilize the Jail's visiting process in order to contact the
inmate. Professional visitors shall not utilize their access privileges to
the Jail for the purpose of contacting relatives and/or personal
acquaintances.
2. It is prohibited to communicate with or interview inmates other than
those for whom contact has been granted.
3. Professional visitors must be dressed appropriately. Visitation will not
be permitted if the visitor is dressed in a manner that violates the
visitor's dress code (refer to Addendum H).
4. Professional visitors may not use their cellular telephones or other
personal electronic devices within the secure areas of the facility, nor
allow inmates to use them.
5. Unnecessary physical contact with inmates is prohibited. Professional
visitors may offer a handshake as a way of greeting or saying goodbye
to an inmate, but shall refrain from kissing, hugging, holding hands, etc.
6. Professional visitors are restricted to those areas of the facility
necessary to complete their interviews.
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
7. Professional visitors shall follow the directions of correctional officers at
all times.
8. Professional visitors shall show respect to all staff members.
9. Professional visitors shall not provide inmates with anything other than
written or printed legal material which has been previously presented to
correctional staff for inspection.
10. Professional visitors are responsible for the proper care and retention of
their Jail-issued identification cards. The cards shall not be altered in
any way. The loss of the card shall be immediately reported to the Jail
Operations Bureau Commander, or their designee.
11. Professional visitors shall not damage or remove any County property
from the facility.
12. Professional visitors shall not institute, aid or encourage any violation of
law or facility rules by inmates or others who enter the facility.
13. Professional visitors shall not solicit money or favors from correctional
officers, inmates, or their families.
14. Professional visitors shall not aid in the escape or attempted escape of
any inmate from custody.
15. Professional visitors shall not provide weapons or information
concerning weapons to inmates.
16. Professional visitors shall not engage in any activity considered to be a
threat to staff, inmate, or public safety or institutional security.
17. Professional visitors under the influence of alcoholic beverages,
narcotics or other drugs, or exhibiting irrational behavior for any reason
will not be allowed to visit or remain on County property.
B. Non-contact interviewers who require an inmate's signature on legal
material are encouraged to utilize the U.S. Postal Service or the inmate's
attorney for such purposes. Exceptions may be made only with the prior
approval of the Watch Commander.
IX. ABUSE OF RULES LEADING TO REVOCATION OF ACCESS
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
A. All persons covered by this policy are subject to having their access to the
Jail facilities revoked or restricted based upon the results of their
background investigation or for violating any Jail rule or regulation.
B. When a Jail Division staff member has reasonable suspicion to believe that
a professional visitor has violated any rules of the institution,they shall bring
it to the attention of a Sergeant.
C. The Sergeant may meet with the observing Jail Division staff member and
the professional visitor to determine the accuracy of the allegation and refer
their findings to the Watch Commander.
D. If the Watch Commander finds sufficient cause to sustain the allegation,the
person may be temporarily barred from access to the facility. The Watch
Commander may order a temporary exclusion pending investigation or
verification of information leading to such conclusions and/or pending an
appeals process initiated by the person or their employer.
E. The Watch Commander shall prepare a written report of the incident and
the reasons for the allegation and forward a copy to the Jail Operations
Bureau Commander.
F. The Jail Operations Bureau Commander may take administrative action to
restrict the professional visitor from the facility.
1. The term exclusion as used in this section describes an administrative
action by the Jail Operations Bureau Commander to bar, for cause, a
person from entering a facility of the Sheriff's Office, when in the normal
conduct of business, that person would otherwise be permitted to enter.
Persons subject to being barred for cause include but are not limited to
an inmate's attorney, representatives acting on behalf of an attorney,
representatives of the news media, delivery persons, and employees of
the Sheriff's Office and other County component agencies.
2. An order for exclusion from an institution or other facilities of the
Sheriff's Office shall be based upon a determination by the Jail
Operations Bureau Commander on one or more of the following:
a. The person's presence in the facility presents a serious threat to
security.
b. The person is charged with a felony.
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
c. The person is under investigation for a felony committed on facility
property.
d. The person's purpose for entering the facility is no longer valid or
has been lawfully terminated.
e. The person has committed an act that jeopardizes the life of a
person, or violates the security of the facility.
f. The person has participated in sexual activity inside the facility.
G. If the exclusion order affects an inmate's attorney, an immediate telephone
notification will be made to the Assistant Sheriff.
H. The accused interviewer shall have five (5) days to respond, in writing, to
the Jail Operations Bureau Commander. The Bureau Commander shall
reply within an additional five (5) working days to either affirm or reject the
finding of the rule violation. In reviewing the allegation(s) and response,the
Bureau Commander may conduct their own investigation.
I. The right to appeal and the rules to be applied are delineated in Section IV
of this policy.
X. LOST, MISPLACED OR STOLEN IDENTIFICATION CARDS
A. All persons issued Jail identification cards are responsible for the proper
care and retention of their ID cards.
1. Identification cards shall not be altered in any way.
2. The loss of an identification card shall be immediately reported to the
Jail Operations Bureau Commander, or their designee.
B. In order to facilitate replacement of a lost, stolen or misplaced identification
card, a letter from the person's employer is required (to include the
telephone number and signature of the supervisor).
1. The office assistant assigned to process identification cards shall be
responsible to verify the authenticity of the employer's letter (i.e.,
confirm that the employee is, in fact, still employed).
2. The letter shall be scanned into the person's database file.
XI. RENEWAL PROCESS
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FRESNO COUNTY SHERIFF'S OFFICE
JAIL DIVISION POLICIES AND PROCEDURES
TITLE: FACILITY ACCESS: CRITERIA, IDENTIFICATION NO: D-205
AND RESTRICTIONS
FILE: INMATE ACCESS
A. The Sheriff's Office does not send expiration reminder notices. It is each
individual's responsibility to renew their Jail identification card prior to
expiration.
B. Jail identification cards normally have a one-year expiration date. Prior to
the expiration of the pass, and as part of the renewal process, the individual
must submit a new letter from their employer, confirming their continued
employment.
1. The letter shall include the name, signature and telephone number of
the employer.
2. Self-employed professionals must furnish a copy of their current license
at the time of renewal.
3. A copy of the letter and/or license shall be retained on file with the
application.
4. The office assistant assigned to process the applications shall be
responsible to perform a local warrant check prior to renewing the
identification card.
C. If the identification card expired more than six (6) months prior, the
applicant must reapply for a new identification card. A new application
must be completed and the individual must pay the $52 processing fees.
XII. REVOCATION OF CLEARANCE
A. It is the employer's responsibility to retrieve the employee's Jail
identification card at the time of employment severance. The employer
shall advise the Jail Operations Bureau Commander in writing of the
change in employment, and return the Jail-issued identification card to the
office assistant assigned to process identification cards.
B. The office assistant shall be responsible to:
1. Complete a No Longer Interested Form to be forwarded to the
Department of Justice.
2. Transfer the folder to the "Inactive" file.
3. Modify and delete the person's IDMaker Data Entry screen.
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