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INSPECTIONS F-110 10-01-21 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS EFFECTIVE DATE: 12-18-89 REVISED: 12-25-94, 03-01-97, 09-01-98, 07-01-99 01-01-01, 06-22-17 AUTHORITY: Sheriff M. Mims APPROVED BY: Assistant Sheriff T. Gattie REFERENCE: California Code of Regulations, Title 15, Sections 1081 and 1280; Penal Code Section 6031.1; and Health and Safety Code Section 101045. PURPOSE: The purpose of this policy is to establish and maintain acceptable standards of cleanliness throughout the facility by providing cleaning supplies to inmates on a daily basis and by having regular inspections of the facility by staff to identify and correct unsanitary conditions, areas susceptible to breaches of security, and safety violations. POLICY: It is the policy of the Fresno County Sheriffs Office Jail Division that all inmates shall have the responsibility for maintaining their housing areas in a clean and sanitary condition. Common areas will be maintained in a clean and sanitary condition by assigned inmate workers under the supervision of staff members. It shall be the policy of the Fresno County Sheriffs Office Jail Division that inmates in custody shall be provided with an adequate level of cleaning materials on a daily basis for the purpose of keeping their housing areas clean. PROCEDURES: I. DEFINITIONS A. HOUSING AREAS - Housing areas include, but are not limited to: individual cells, dayrooms, showers and shower stalls, floors, walls, ceilings, bars, glass/windows, air vents, tables, stools, toilets, television and coffee pot stands and vestibules within or adjacent to a particular cell or pod area. Page 1 of 7 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS B. CLEAN AND SANITARY - Cells shall be inspected for cleanliness during regular inspections conducted by the Fresno County Department of Public Health, the Board of State and Community Corrections (BSCC), and jail staff members. II. DAILY CLEANING CART A. Every day after the morning count is secure (approximately 0630), a cleaning cart containing the following materials shall be made available to each general population housing unit. Administrative segregation cells shall have a cleaning cart made accessible for a reasonable and sufficient length of time each day. 1. One (1) push broom 2. One (1) household broom 3. One (1) dustpan 4. One (1) toilet brush 5. One (1) mop bucket with wringer 6. Two (2) sponges 7. One (1) 16-ounce squirt bottle of all-purpose cleaner (for cleaning tables, etc.) 8. One (1) 16-ounce bottle of cream cleanser (for showers) 9. Five (5) rags 10. One (1) hand-held shower brush B. It shall be the responsibility of the housing floor officers to ensure that each cleaning cart is fully stocked and made available at the assigned time. C. The cleaning cart shall remain available to the housing unit until 1000 hours each day, at which time the cart shall be removed and the cleaning materials inventoried. The all-purpose cleaner and rags may remain in the pod and be removed after the lunch clean-up process has been completed. Page 2 of 7 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS D. If the supplies on the cleaning cart have been exhausted during the cleaning period, the housing floor officer shall ensure the supplies are replenished, as appropriate. E. The supply of cleaning supplies, mop heads, and rags shall be restocked by janitorial staff. F. Each day after meals, a broom, dustpan, cleaning spray and rags will be provided to the assigned inmate workers to utilize in cleaning the housing units. If needed, the mop will be provided, as well. All items will be removed and inventoried after the clean-up process has been completed. III. CLEANLINESS AND FACILITY RULES A. Clean and sanitary conditions apply to all pods, cells, and modules. 1. All inmates share the responsibility for maintaining their housing areas in a clean and sanitary condition, and orderly manner. 2. Common areas are to be maintained in a clean and sanitary condition by the assigned inmate workers. B. The following cleanliness and facility rules shall be enforced: 1. There is an expectation that inmates are to make up their beds each morning. Beds are to be made anytime the inmate is not in it. 2. All personal property shall be placed on the desk, in the trays beneath the bunks, or in the storage bins provided. No property shall be kept or maintained on the floor of the housing area. 3. No clothing, photos, drawings, or any other items may be hung or attached in any way to the doors, walls, lights or bunks. Such items shall be considered contraband and may be confiscated and destroyed, or seized as evidence. 4. Bedding, linen, clothing and towels shall not be hung on the bunks as curtains or tents. Inmates may temporarily hang a wet towel to dry, however, the towel shall not be hung in a manner so that it obstructs the view of the officers, and shall be removed when dry. Page 3 of 7 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS 5. The windows (including those on doors), vents and light fixtures shall not be covered, obstructed, or damaged. 6. The walls shall be free of any adornment. There shall be no food, toothpaste or writing on the walls at any time. If any writing is present at the time of inspection, the inmate(s) assigned to the area will be held accountable. 7. All trash shall be placed into the garbage cans provided in the dayroom area. There will be no paper or garbage allowed on the floor at any time. 8. Food and garbage shall not be put into the toilets or wash basins. Toilets and sinks shall be kept clean. 9. All floor drains and grates shall be clean and free from debris. 10. The shower areas shall be cleaned and disinfected. IV. DAILY HOUSING UNIT INSPECTIONS A. The floor officers are responsible for the sanitation and cleanliness of the housing floor. Inmates shall be encouraged to maintain a strict level of cleanliness at all times. B. The floor officers shall perform a cleanliness inspection of each inmate housing area at least once during each shift. C. The common areas will be inspected each morning. The inmates shall remain in their cells (or on their bunks in the North Annex Jail) until after the dayroom has been inspected (approximately 0800 hours). After the cleanliness has been deemed acceptable, the televisions will be turned on and the general population and protective custody housing units will be allowed dayroom access. V. FAILURE TO PASS DAILY INSPECTION A. Inmates will not be granted dayroom access until the cleanliness level is deemed acceptable. If the housing unit fails inspection, the inmates will remain in their cells (or on their bunks in the North Annex Jail) until the cleanliness is deemed acceptable. The Facility Sergeant shall be notified anytime the inmates are not "unracked" by 0830 hours. Page 4 of 7 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS B. The housing floor officers may remove the television and/or coffee pot from any housing area that does not meet the cleanliness standards, with the approval of the Facility Sergeant. C. The removal of the items shall be documented via an incident report (F016) and the OffenderTrak Shift/Unit Log. Both the report and log shall include the reason for the removal, the name of the Sergeant who approved the removal, and the duration of time the item(s) was removed. (See Addendum A.) D. At the time the television and coffee pot are removed from any housing unit for purposes of reestablishing an acceptable level of cleanliness, a fully stocked cleaning cart shall be made available to the affected housing unit. E. The television and coffeepot will be returned upon the recommendation of the housing floor officer, as soon as the cell is clean. VI. WEEKLY CLEANLINESS AND SECURITY INSPECTION A. Once each week, according to schedule, an official visual inspection shall be made by an assigned Sergeant and documented on a Facility Cleanliness and Security Inspection Report (J-138) form (see Addendum B). The completed forms shall be forwarded to the Watch Commander. 1. Based on the Sergeant's judgment, the inmate housing areas which achieve an acceptable standard of cleanliness may be allowed after-hours (2300 — 0200 hours) weekend television viewing privileges during the following week. 2. The weekly inspections shall not be delegated to staff. B. The cleanliness and security inspection shall focus on the following: 1. All facility housing units shall be inspected for cleanliness standards. a. All personal property shall be placed on the desk, in the trays beneath the bunks, or in the storage bins provided. Page 5 of 7 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS b. Beds shall be made and all clothing shall be placed neatly folded on the bed. 2. All areas susceptible to a breach of security (e.g., the recreation areas, both sides of the visiting rooms, attorney interview rooms, classrooms, and all windows) shall be inspected. All security doors, locks, cameras, and other monitoring equipment shall be confirmed to be in proper working order. Any violations or security breaches shall be immediately reported and corrected as appropriate. 3. All areas accessible to inmates shall be surveyed for safety violations (e.g., hallways, classrooms, gyms). Any safety violations shall be immediately addressed. C. The Facility Sergeant shall verify the presence of the required postings at designated locations and ensure that any missing notices/schedules are replaced as soon as possible. [Refer to policy E-105/Inmate-Staff Communications (FILE: COMMUNICATIONS).] D. The Sergeants making the inspections shall have the responsibility to ensure that the following transactions are completed: 1. The Sergeant's inspection shall be documented via the Safety Check system. The Sergeant shall modify the event and enter a "Comment" to indicate whether the unit passed or failed the cleanliness inspection. a. If the unit passed the Sergeant's inspection, and passed all inspections during the previous week, "PASSED — YES TV" shall be written. b. If the unit failed the Sergeant's inspection, "FAILED — NO TV" shall be written, along with a brief description explaining why the unit failed. 2. Any necessary facility repairs shall be reported via email to "Jail Services." [Refer to policy F-210/Maintenance Reporting and Repairs (FILE: MAINTENANCE REPAIRS).] 3. Any applicable rule violation reports shall be written. Page 6 of 7 FRESNO COUNTY SHERIFF'S OFFICE JAIL DIVISION POLICIES AND PROCEDURES TITLE: CLEANLINESS AND SECURITY INSPECTIONS NO: F-110 FILE: INSPECTIONS E. There is no requirement that any award be made if, in the opinion of the inspecting Sergeant, none of the housing units meet an adequate standard of cleanliness. VI I. LATE NIGHT TELEVISION The inmate housing areas that achieve an acceptable standard of cleanliness may be allowed after-hours weekend television viewing privileges during the following week. A. The B-2 Platoon Facility Sergeants shall run the Safety Check System summary report on Friday to retrieve the list of housing units that are to receive additional television privileges during the weekend. B. Additional television time may also be provided for holidays, but not in a manner that it interferes with court. (For example, if the holiday is on Monday, late night viewing would be provided on Sunday night, not Monday.) Vill. HEALTH INSPECTIONS A. The county health officer shall investigate health and sanitary conditions in every jail at least annually. The county health officer shall submit their report to the Board of State and Community Corrections (BSCC), the Sheriff, and the Board of Supervisors. B. Whenever requested by the Sheriff, Board of Supervisors or the BSCC, but not more often than twice annually, the county health officer shall investigate health and sanitary conditions in the Jail. Page 7 of 7